Your Complete Guide to Event Planning

1. Establish Clear Goals and Budget for Your Event

Before diving into the details, it’s important to establish the purpose of your event and the budget you’re working with. Ask yourself:

• What is the event’s primary objective? (e.g., celebration, networking, fundraising)
• Who are you planning for? (e.g., friends, clients, employees)
• What’s your maximum budget, including contingencies?

2. Choose the Perfect Venue

Venue selection is one of the most critical steps in planning. Look for a space that matches your event’s size, style, and logistical needs. At Claridge, we provide a variety of flexible venues for all kinds of events, from corporate meetings to weddings.

• Verify the venue’s availability for your preferred date.
• Ensure the venue includes required amenities such as AV systems, seating, and parking.
• Visit the venue in person to confirm it meets your expectations.

3. Create a Detailed Timeline

Create a structured timeline to stay on top of every detail. Break your timeline into these stages:

• Pre-Event: Invitations, vendor coordination, and rehearsals.
• Event Day: Setup, guest arrivals, scheduled activities, and takedown.
• After the Event: Cleanup, feedback collection, and follow-ups.

4. Handle Vendor Coordination and Services

You might need to coordinate with vendors such as caterers, florists, and entertainers. Here’s how to handle vendor coordination:

• Book vendors well in advance to secure your desired services.
• Double-check vendor contracts and finalize payment details.
• Have a list of vendor contact details for easy access on event day.

5. Prepare for the Unexpected

Despite careful planning, surprises can occur—be prepared with a contingency plan.

• Have a weather backup plan for outdoor events.
• Always have extra supplies like chargers, pens, and tape on hand.
• Delegate roles to a trusted team to handle last-minute changes.

Why Claridge is the Perfect Choice for Your Event?

Claridge makes event planning easier with flexible venues and personalized support for every occasion. Let us help you create an unforgettable experience.